Executive Assistant, Shared Services Division

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Position Summary:

The Executive Assistant provides high-capacity support to the Chief Operating Officer (COO) in advancing Johnson Development Associates’ strategic goals and day-to-day operations. This role requires exceptional organizational skills, initiative, and the ability to balance multiple responsibilities in a fast-paced environment. The ideal candidate is detail-oriented, proactive, tech-savvy, and capable of handling high-level communications, event planning, and minor legal/paralegal tasks with discretion and professionalism.

Position Responsibilities – Essential Functions:

Executive Support & Operational Excellence

• Provide comprehensive support to the COO, managing calendars, meetings, travel, and expense reports efficiently.
• Draft and manage agendas, presentations, and other materials to help take tasks off the team’s plate.
• Maintain high standards of confidentiality and discretion, especially in sensitive matters.
• Independently create value through initiative and responsiveness

Event Planning & Collaboration

• Assist in planning and executing company events with attention to detail and creativity.
• Collaborate effectively across teams and with external partners to facilitate smooth operations and clear communication.
• Serve as a professional, approachable, and positive point of contact in all interactions.

Technology & Process Optimization

• ​Demonstrate interest and aptitude in leveraging technology to improve workflows, communications, and efficiency.
• Support the COO in implementing tools or processes that enhance productivity across the organization.

Legal & Paralegal Support

• Assist with legal-related administrative tasks, including signature collection and minor paralegal responsibilities, ensuring accuracy and compliance.
• Coordinate with legal and other internal teams to streamline processes as needed.

Communication & Presentation Support

• ​Write, edit, and format high-quality documents, presentations, and correspondence.
• Ensure messaging is clear, professional, and aligned with the company's priorities.
• Help distill complex information into concise and actionable formats for leadership and stakeholders.

Required Education and Experience:

• Bachelor’s degree or equivalent professional experience preferred.
• 5–7+ years supporting senior executives in a fast-paced, high-integrity environment.
• Strong written and verbal communication skills; able to create presentations and agendas with clarity and professionalism.
• Highly organized, detail-oriented, and able to manage multiple priorities independently.
• Technologically fluent and comfortable implementing digital tools to improve business processes.
• Demonstrated ability to handle confidential information with discretion.
• Interest in events, business operations, and process improvement.
• Emotionally intelligent, responsive, and mission-focused.

Equal Opportunity Employer:

The Company is committed to diversity and equal opportunity employment. The Company does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, pregnancy (including medical needs due to pregnancy, child birth or related medical conditions), sexual orientation, gender identity and expression, age, disability, genetic information, veteran status, military obligations, citizenship status (except as otherwise provided for by applicable law) or marital status and any other category protected by applicable law. This policy applies to all areas of employment, including employment status and opportunities such as hiring, internal promotions, training, opportunities for advancement, and termination and applies to all Company employees and applicants. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at 864.594.5862.

Disclaimer

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities nor is it a contract of employment. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

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